How to Write a Resignation Letter?

On the way to leave your company? First, learn how to write a resignation letter. It is an official breakup note that hurts both employees and employers alike. In other words, it is a formal goodbye to the company.

Sometimes, employees write a resignation letter in an awful way that leaves a negative impact on the employer. As a result, their professional image gets damaged even though they had a great time in the company.

So, to ensure you deliver your resignation letter correctly, we have provided excellent resignation letter examples and a step-by-step guide.

What is a Resignation Letter?

A job resignation letter is a one-page official document submitted to an employer. This letter is written to announce your departure from the company.

There could be a lot of reasons for leaving the job. This includes relocating to a new place, getting a better opportunity, shifting to another field, or wanting to continue your studies.

How to submit resignation letters for onsite and remote employee

If you are doing an on-site job, submit your employee resignation letter through email and confirm it in person. On the other hand, if working remotely, email your resignation letter and confirm it by calling the company’s official number.

Why Write a Great Resignation Letter?

Writing a great resignation letter could benefit you in different ways, which include:

• It will help you make a lasting impression on employers even if your work experience is bad.
• If you attract the employer with a good resignation letter, they may recommend you to other leading companies.
• An effective resignation letter can also trigger the employer to offer you an experience letter with good remarks alongside a letter of appreciation.
• A professional resignation letter also shows you are professional and serious about your career growth. This will ultimately save your reputation and image in front of the company.

A Perfect Format for a Resignation Letter

While knowing how to write a resignation letter, it is preferred to follow a standard format such as Times New Roman, Calibir, or Arial with an 11 or 12 font size. Margin the whole document 1 inch from all sides, and the text should be single-spaced.

After reviewing these formatting tips, let’s look at the sequential flow of elements of an impressive resignation letter. You can even follow the same pattern for the resignation email format.

Letter of Resignation Template

We have created a professional resignation letter template based on the format above. You can download and customize it according to your needs. The template follows a standard format with a clear, concise, and easy-to-read structure.

2 weeks notice template

How to Write a Letter of Resignation?

Below is a step-by-step process for how to write a resignation letter. Whether you want an Immediateresignationletter or a 2 weekresignationletter, sticking with these steps will make the job transition more smoother.

Step 1: Add Personal/Employer Information and Date

Start the resignation letter with your name and the subject (resignation letter) at the top. Following that, mention the date, employer’s name, designation, company name, and address.

Step 2: Add a Salutation

Use greeting words such as “Dear” or “Mr.” and then mention the name of the person you are writing the resignation letter to.

Step 3: Clearly State your Intention to Leave

Write about your intention to leave the company in the opening paragraph of the formal resignation letter. Don’t use a casual tone or words that make it a joke, but follow a clear and professional tone that seems serious.

Step 4: Provide the Date of Your Last Working Day

After stating your intention to leave, tell the employer when you will leave the company. There is likely a notice period of two weeks, so put the date after the two weeks from the day you submit the letter of resignation.

Step 5: Speak About the Experience you Gain Within the Company

When learning how to write a resignation letter, always try to be grateful to the company for the post in which you worked. Also, state that you have learned a lot within your organization and that learning will help you in future growth.

Step 6: Use Thankful Words

Write thankful words to the company for their supportive nature throughout the working experience. Moreover, you can also mention that you have enjoyed working with a professional team.

Step 7: Offer Your Help in Transition

The ending of resignation letter would highlight your helping nature by asking the company how you could help them with a replacement. For that purpose, you can offer your service to train the new employee who will replace you. You can even recommend an experienced candidate as your replacement.

Step 8: Sign off

As in a cover letter, you end with a professional sign-off. Do the same to close your employee resignation letter. Use words such as “best regards,” “well wished,” or “sincerely,” etc.

Step 9: Proofread and Submit

Reread the job resignation letter and look for any sentence with a negative impact, typos, or grammatical mistakes. Correct those errors and submit your letter to the employer.

Resignation Letter Tips

• Create a copy of your formal resignation letter for your personal record.
• Check for company policy regarding resignation letters and follow it while delivering.
• Providing a reason for leaving is optional, so avoid it if you are uncomfortable with it.
• Avoid putting any negative remarks in your letter for resignation.

Resignation letter sample

Planning your resignation? Follow this simple resignation letter sample to format your own professional letter.

Are you Having Trouble Writing a Professional Resignation Letter?

Many employees often fear writing a good resignation letter. According to them, they are stuck with clearly stating their intention of leaving. Furthermore, they also puzzle over how to express gratitude while maintaining a professional tone.

Don’t worry; we have a solution to all these problems. Contact our expert resignation letter writers now. These professional writers will craft a letter that will maintain your professional image in front of the company.

Final Thoughts

Simple steps with resignation letter examples will help you understand how to write a letter. We have also delivered a pre-made template to make the resignation letter writing process easier. You can customize it according to the given guidelines. Lastly, don’t forget to follow resignation letter tips to avoid any kind of mistakes and make your letter more impactful.